An honest comparison
Amoura vs spreadsheets for distribution
Spreadsheets plus WhatsApp is the most common way distributors run, and it leaves you blind on expiry, credit limits, margin floors and audit trail. Amoura closes those gaps with FEFO inventory, enforced credit and pricing, automatic VAT/TRN invoicing and an audit log. One system instead of a dozen tabs and a re-keyed invoice.
Where spreadsheets work
They're cheap, flexible and everyone knows them. For a handful of SKUs and a couple of accounts they're genuinely fine. The trouble starts at the third warehouse, the fifth rep and the two-hundredth clinic.
Where they fall short
- No FEFO or expiry control, so short-dated stock becomes a write-off
- Credit limits live in someone's head, not a system
- VAT/TRN invoices are re-keyed by hand and drift from what shipped
- No audit trail: you can't see who changed a price or approved an order
- No rep visibility, so reorders get lost in WhatsApp
Side by side
| Spreadsheets + WhatsApp | Amoura | |
|---|---|---|
| Expiry / FEFO | Manual, error-prone | Tracked and enforced automatically |
| Credit limits | In someone's head | Enforced before dispatch |
| Minimum-margin floor | None | Held across orders and campaigns |
| VAT/TRN invoices | Re-keyed by hand | Raised when the order is delivered |
| Audit trail | None | Log of approvals, pricing and finance actions |
| Clinic ordering | WhatsApp / phone | Branded self-serve portal |
| Rep visibility | Lost in chat threads | Visits, calendar, recurring orders |
Finance, built in
The invoice writes itself.
When an order is marked delivered, Amoura raises the VAT/TRN-compliant invoice from exactly what shipped. No re-keying, no drift between the order and the bill. Payments, credit limits and returns with restock live in the same system.
Every category a health distributor carries: fillers, devices, skincare and consumables.
FAQ
Does Amoura include invoicing, or do I need separate software?+
Invoicing is built in. Amoura raises VAT/TRN-compliant invoices automatically when orders are marked delivered, and tracks payments, credit and returns in the same system.
Why move off spreadsheets for distribution?+
Spreadsheets can't enforce expiry, credit limits or margin floors, and they leave no audit trail. Those gaps cause write-offs and lost margin.
See for yourself
Walk your workflow on the system.
Book a founder-led demo and we’ll walk your real workflow (orders, approvals, inventory, finance) on the system, not a slide deck.